Our Conference AV Service Process

The conference microphones, simultaneous interpretation equipment, professional audio, LED screens, cameras, conference recording, webcasting, and remote video conferencing used at an international conference are not independent, standalone pieces of equipment.

The conference microphone audio needs to be delivered simultaneously to:

• The main house speakers
• The interpreter consoles
• Simultaneous interpretation language channels
• Recording equipment
• The streaming system
• The remote video conferencing feed

Camera, presentation, and video content, meanwhile, needs to be correctly routed to:

• The main stage screen
• Speaker confidence monitors
• Audience-facing displays
• Recording equipment
• The streaming platform
• Remote participants

The core value of Taiwan Congress Rental lies in having a single project point of contact and a dedicated Con-AV technical team coordinate the overall system architecture for sound, video, language channels, camera work, and remote connectivity.

We place particular emphasis on:

• Equipment and system compatibility
• Audio and video signal routing
• Multilingual channel distribution
• Two-way communication between on-site and remote participants
• Pre-event testing and technical rehearsals
• Backup equipment and contingency planning
• Coordination between technical operations and the conference program

Professionalism is not just about delivering equipment to the venue — it means selecting the right equipment and making sure every system works together, at the right time, in the right way.

Service Process

01 | Requirements Confirmation
Confirm the event date, city, venue, number of participants, number of languages, conference program, AV equipment needs, and remote connection method.

02 | Pre-Event Site Survey
Confirm load-in/load-out routes, power, network access, stage layout, table setup, screens, camera positions, interpretation booths, and the technical control area. For projects in Hualien, Taitung, outlying islands, or elsewhere in Asia, preliminary confirmation can be carried out using venue floor plans, photos, video surveys, or local partner support as needed.

03 | Con-AV System Planning
Propose the equipment architecture, staffing plan, transportation plan, and backup arrangements for the conference system, simultaneous interpretation, professional audio, video display, camera work, streaming, and remote video conferencing.

04 | Equipment Load-In and Setup
Complete equipment delivery, on-site positioning, cabling, frequency configuration, and installation.

05 | Full System Testing
Carry out joint testing of audio, microphones, simultaneous interpretation, video, cameras, network, recording, streaming, and remote video conferencing.

06 | Technical Rehearsal
Confirm the official conference program together with the moderator, speakers, interpreters, remote speakers, and organizer.

07 | On-Site Technical Execution
A professional engineering team handles operation of the conference system, audio, cameras, video, simultaneous interpretation, recording, and streaming.

08 | Load-Out and Data Delivery
Complete equipment teardown, data backup, organization of audio/video files, and delivery of the agreed recording and video files.